Previous BayCons

As of April 26, 1999 , the Art Show is SOLD OUT.

The following rules have been designed to not only protect you, the artist, but your fans and the convention as well. Your signature on the entry form is your agreement to follow these rules and all applicable laws of CALIFORNIA and the united states. If you do not follow the rules, we will remove you from the art show. If we do, we will not refund your entry fees.  The exhibitor shall at all times protect, indemnify, save and keep harmless "BayCon" against and from any loss, cost, damage, liability, or expense which arises out of or by reason of any act or omission of exhibitor, his employees, or agents.

1. Each exhibition panel space (4’x4’) and table space (3’x4’) costs $17.50.  They will be given out on a first come, first reserved basis until gone.

2. Every artist who is exhibiting within the Art Show must sign, date, and return a copy of both the entry and control forms; this includes artists who share display space. Electronic versions are available. (Word 97, Word 95 or Text.)

3. Entries are limited to ORIGINAL works by the artist.

4. Reproductions of any type are allowed, but only one copy may be displayed.

5. If you show artwork that features a character that belongs to someone else, you MUST credit the owner/creator. For example, a Disney character must be labeled "© Disney," in addition to your signature.

6. We will show no art work that defames any copyrighted character, living person or fictional character. The judgement of the Art Show director and his staff will be final. (A good rule is that if your grandmother would object to it, it is probably is inappropriate). If you have any questions about a piece, please write or e-mail the Art Show Director.

7. Any artwork that can be interpreted as actionable under the law or inappropriate will not be displayed and will be returned to the artist. The judgement of the Art Show Director and his staff will be final.

8. All two dimensional works must have surfaces that are not easily damaged by hanging. This means all pieces must be mounted and matted prior to the show. If you feel your work is valued at more than $100.00, we strongly recommend you frame each piece or shrink-wrap it for protection.

9. Our panels are pegboard. If you intend to hang a business card holder, it cannot interfere with bidder sheets. Artwork will be hung by pegboard hooks and bulldog clips which we will provide. We will be as careful as we can be when hanging mail-in two dimensional art work, but we will take no responsibility for pieces that are damaged either by shipping or hanging.

10. Please indicate on your entry form any special needs to make your display successful. (Electricity, piping, etc.)

11. Three-dimensional pieces submitted for display require special attention.   Therefore the art show will not accept mail-in Three Dimination (3-D) Art. Attending artists or their agents are required to set these pieces up for exhibit.  Display cases for jewelry will be required. Every piece should be shown in a protective display case where possible. Please provide shipping boxes with packing materials for all 3-D art. This is for your art’s protection and for transport by a buyer. The BayCon Art Show Staff will take no responsibility for pieces that are damaged in handling while in the show.

12. All artwork MUST be clearly labeled. Make certain that each piece has on its back or bottom, a tag with the artist’s name, number, address, title of the piece, medium, control sheet number, minimum bid, direct sale price (If any), or NOT FOR SALE tag and a statement about reproduction rights. The Art show staff has labels for your convenience.

13. If your entry is a print, it must be labeled as such. If it is of an unlimited print run, it must be stated as such. For prints with a limited print run, it must be numbered as to its place in the print run, the print medium and if the print is an art print, and the printer used. If the plate has been destroyed, the date of destruction must be also included. These are all items required by CALIFORNIA STATE Law.

14. All fees must be paid in advance. We will not reserve any space for you until you have returned your dated entry form with your signature, and paid your display and membership fees. We take check, money order or cash.

15. We will accept reservations until May 15, 1999.  After that, it will be by special arrangement of the Art Show Director and Staff.  All mail-in art must be received by May 24, 1999 to be assured a place in the art show.  Send all art work to the following address:

    BayCon Art Show
    1040 Fell Street #3
    San Francisco, CA 94117

16. Artists will be assigned artist's numbers and sent an informational packet with copies of a control sheet, bid sheets, etc. Please let us know how many pieces you plan to exhibit so we can get the correct number of forms to you.

17. Once a piece is entered into the show, you cannot change its conditions of sale such as minimum bid price, or NOT FOR SALE status. A piece is considered to be entered when a bid sheet is posted beside the work.

18. BayCon accepts mail-in art. PLEASE PROVIDE RETURN MAIL LABELS AND POSTAGE. We will endeavor to return unsold pieces in the container in which they arrived.

19. ABANDONED ART: Any art work not claimed by the artist or the bidder at the close of BayCon will be deemed to be abandoned and disposed of at the discretion of the Art Show Director. All left over mail in art will be packaged and returned to the artist.

20. The number of written bids required to send a piece to voice auction is FOUR. If we receive fewer than four bids on a piece, it will be sold for the highest written bid. The voice auction will take place Monday morning. The highest bidder, either by voice or by written bid will purchase the piece.

21. ALL BIDDING ENDS when the Art Show closes Sunday night at 8PM.  When the Art Show opens on Monday, artists and agents may pick up any unsold pieces and labeled NOT FOR SALE.   At noon (12PM) on Monday, the Art Show will open for artist and art pickup only. No art sales will be conducted.

22. DIRECT SALES: You have the option of allowing pieces to be sold during the show immediately without the bid process. A potential buyer may purchase your piece for a direct sale price (named by you) as long as no bids have been placed on the bid sheet. If you like this option, it is our suggestion that your direct sale price be substantially higher than your minimum bid price. This is to make sure that you receive what your piece is worth. If you do not wish this option, put the letters "N/A" in the space and check the appropriate space for "NO".  No piece sold by direct sale will be given to the purchaser until Sunday morning after the show opens to allow purchasers to pick up the pieces they have bought by written bid or voice auction.

23. Artists will be paid within six (6) weeks after the Convention for art that was sold. No payments will be made at the show. To assist artists in safeguarding their legal rights as creators of their works, BayCon will provide each artist or exhibitor with a record of all purchaser’s names and addresses.

24. Art show set up begins Thursday night, May 27^th after 7PM and will continue the following morning at 9AM until the Art Show opens at 1PM to the general membership.

25. To protect artist’s copyrights, there will be NO PHOTOGRAPHY OR VIDEOTAPING in the Art Show without a written release of responsibility for BayCon from each artist and with prior approval of the Art Show Director.

26. Since the Art Show is staffed and run by volunteers, in all matters, the decision of the Art Show Director is final. The exhibitor agrees to protect, keep, and save BayCon forever harmless from any damage(s) or charge(s) imposed for violations of any law or ordinance by any exhibitor, his employees or agents, as well for failure to comply with the terms and agreements. The exhibitor shall at all times protect, indemnify, save and keep harmless BayCon against and from any loss, cost, damage, liability or expense which arises out of or by reason of any act or omission of exhibitor, his employees or agents.

27. BayCon will collect 15% of your total sales as its commission for the display and sales of your works.

    If you have any questions about these rules, or have any special requirements please write the Art Show Director in advance.

Bidder Numbers can only be obtained at the Art Show Table